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Finance and Administration Manager (CDD)
Details
16 October 2023
Paris / France
Job offers
ABOUT FEDORA
FEDORA - The European Circle of Philanthropists of Opera and Ballet (www.fedora-platform.com) is a non-profit organisation that supports creativity and innovation in opera and ballet. Through its funding programmes, the FEDORA Prizes Biennale and the Next Stage Grants, FEDORA provides both funding opportunities and capacity-building to its network of over 110 opera houses and dance companies all over Europe.
Internationally recognized as the largest opera and dance competition and European Platform for new works in opera and dance, co-funded by the European Commission, FEDORA aims to guarantee the future of these art forms in Europe. Four prizes are awarded to promising teams who collaborate on the creation of new opera and dance co-productions, and on the involvement and education of new and young audiences. In parallel, the Next Stage Grants are attributed to projects that drive innovation through sustainable, inclusive, and digital transformation on, behind, and beyond the stage.
JOB DESCRIPTION
FEDORA is offering a full-time job for a Finance and Administration Manager to join our international team while reporting directly to the Director.
The ideal candidate will be the right-hand person to the Director, and should have a profile with strong attention to detail, ability to meet deadlines, high efficiency and proactivity. The key qualities for this role are analytical skills and problem-solving skills.
MISSIONS
- Financial Coordination
The Finance and Administration Manager will be the key contact of the FEDORA team and of service providers for the processing of payments. In coordination with an accountant, he/she will handle FEDORA’s pre-accounting processes and will also collaborate with FEDORA’s Director on long-term financial planning and strategy.
This role therefore requires a solid financial and/or business coordination experience.
Financial missions:
Develop, manage, and monitor FEDORA's annual budget.
Oversee day-to-day financial operations, including accounts payable and receivables.
Outflow management and cost tracking with service providers and with FEDORA’s departments (Fundraising, Funding Programmes and Communications).
Maintain accurate and organised financial records and documentation.
Prepare financial reports for the Director and Board Members.
Lead and coordinate public grant applications, monitoring and reporting.
Legal Coordination
The Finance and Administration Manager will be the key contact of FEDORA’s departments in establishing and reviewing contracts, working in close collaboration with FEDORA's legal partner.
Legal coordination missions:
Help prepare contracts in collaboration with FEDORA’s department heads
Coordinate partnership with FEDORA’s legal partner
Manage e-signature processes and follow up with service providers.
Administrative Coordination
Preparation of the Board Meeting and General Assembly
The Finance and Administration Manager will help the Director coordinate with department heads to prepare FEDORA’s bi-annual Board Meetings and annual General Assembly.
EU-funding Coordination
As the FEDORA Platform is co-funded by the Creative Europe programme of the European Commission, the Finance and Administration Manager will assist FEDORA’s Director in monitoring and reporting on the impact and other processes related to EU-funded activities.
Human Resources Coordination
The Finance and Administration Manager will organise the recruitment process of new FEDORA team members, coordinate HR-related matters, and take charge of office operations while implementing and improving administrative processes to enhance efficiency.
REQUIRED PROFILE
Education & work experience
We are seeking a candidate with financial and administrative skills and experience :
Master’s degree in business, finance, management, economics or law with an interest in the cultural field.
Proven experience in financial or business management, preferably within a nonprofit environment.
Required skills
Outstanding verbal and written communication skills
Financial skills and ability to work with pre-accounting and expenses softwares
Excellent organisational, planning, and time-management skills
Meticulous with strong attention to detail
Understanding of nonprofit accounting principles and compliance requirements
Excellent interpersonal and team-building skills
Working experience with Microsoft Office and Google Suite tools
Language skills
French (fluent written and spoken)
English (fluent written and spoken)
Additional languages are an advantage
CONTRACT DATES
Full-time job (CDD) as of January 2024 with the possibility to be extended into the 2024/2025 season.
APPLICATION DEADLINE
30 November 2023
WORK LOCATION
FEDORA, Palais Garnier, 8 rue Scribe, 75009 Paris, France
79 rue du Mont-Cenis, 75018, Paris, France
and remote working
COMPENSATION
Compensation according to profile + 50% public transport ticket + access to the company cafeteria
CONTACT
For more information, contact:
Victoria Kahn, Administration Coordinator
victoria.kahn@fedora-circle.com
